Completing the application form

Many employers require applications to be made on their own application forms (EAF). Sometimes they may ask for a standard application form (SAF) to be completed – these are available from your university careers service. If a completed application form is asked for, do not substitute a CV or enclose a CV with ‘see CV’ written across a section of the form. Follow the organisations procedures and complete all necessary paperwork. Supply the required information in the designated space and complete the form in full. Often, the form can be several pages in length. A considerable amount of time and effort may be necessary in order for you to complete the form and include all necessary information. A brief covering letter can be enclosed, highlighting your suitability and promoting your strengths if you feel that the form does not allow you to do yourself justice.

Tips for completing the form

Make several photocopies of the form so you can prepare a number of drafts in rough. Read through the form and make sure you understand the instructions and what each section is asking. Make sure you follow all the instructions - use black ink and block capitals where requested, so as to ensure good quality photocopying for the interview stage. Check dates; make sure you have all the information required. Your answers need to include evidence from all aspects of your life - academic, work experience, personal achievements, societies and sport - providing specific examples to strengthen your case. When detailing your course and qualifications you may be short of room. If the employer allows you to use additional sheets then you can summarise your main subjects on the form and refer to a full list given on a separate sheet. Remember to use the power word list when framing your answers - concise, positive, to the point and within the space allowed. Cigarettes, food, drinks, correcting fluid can all leave disqualifying traces, and music may distract - best avoid them all while completing forms. Always ask: Why are they asking this question? What do they need to know? Expect to be asked to apply on-line and to have your form screened for key selection criteria. Be aware of the skills and qualities required and use concrete words to describe them to ensure your application is screened for further consideration (see making applications and the Internet). Under ‘Work History’ jobs should be listed in reverse chronological order by job title, employers’ names and locations - there is no need to give the full addresses. Referees - Most forms require you to provide the names and addresses of at least two people. If there is no guidance as to which two, select for a member of the academic staff who knows your work, and someone who knows you in a work environment. Your school headmasters or family friend are not normally appropriate. Whoever you choose, always ask for permission first. Personal information (Biodata) - Some forms or sections of forms ask you to tick basic data about your age, qualification and practical skills. Make sure to complete this fully.   The power word list These words and phrases may be useful in your job applications. Choose them carefully and only if they are relevant to a particular skill or situation you possess. More than ... years extensive and diverse experience in Expertise and demonstrated skills in Extensive academic/practical background in Experienced in all facets/phases/aspects of Knowledge of/experienced as/in Extensive training/involvement in Proficient/competent at Initially employed to/joined organisation to specialise in Provided technical assistance to Worked closely with Constant interaction with Promoted to Succeeded in Proven track record in Experience involved/included Successful in/at Reported to In charge of Now involved in Familiar with Employed to Assigned to Edited Established Formulated Initiated Implemented Managed Instrumental in Words to use Ambition Appreciate Approval Aspire Attain Benefit Capable Courage Courtesy Definite Dependable Desirable Determined Effective Efficient Enhance Enthusiasm Excellence Fitting Genuine Good Grateful Guarantee Helpful Humour Imagination Improvement Ingenuity Integrity Initiative Intelligence Judgement Lasting Loyalty Merit Notable Opportunity Perseverance Practical Prestige Proficient Progress Prominent Punctual Reasonable Resilient Recommend Reputable Salient Responsible Satisfactory Service Stability Success Substantial Superior Thorough Truth Useful   Some examples of specific questions Extra-curricular activities: ‘Give details of your main extra-curricular activities and interests to date. What have you contributed and what have you got out of them?’ These activities provide opportunities to develop skills that would be useful in the workplace and your answers should show you recognise this. Listing things that look good is less important than supplying evidence. Give examples of how your interests/hobbies have developed your skills, for example in teamwork, business awareness etc. Try to show results in terms of objectives set and achieving improvements. Problem-solving skills: ‘Give an example of a problem requiring analysis. What methods did you use and what conclusions did you reach?’ Your answer here should concentrate on the process through which you worked to solve the process, rather than giving an account of the problem itself. Highlight examples of, eg initiative, creativity you showed in solving the problem, as well as introducing any teamwork dimension. Setting yourself a goal/overcoming obstacles: ‘Give an example of when you set yourself a demanding goal and overcame obstacles to achieve it?’ ‘I was a committee member of our local charity. We had a target of raising £20,000 for a new children’s play area. I recognised the opportunity for gaining sponsorship from local companies and set a personal target of £10,500. I developed a personalised letter to the firms offering them the chance to sponsor pieces of play equipment (from £5.00 for a book to £1,500 for a climbing frame). I followed up each letter with a visit to present my proposal. I raised £13,000 by my efforts.’ Career choice: ‘Explain why you have applied’. The answers you give here need to show awareness of the skills and qualities needed in the job. You should show how you have developed these and give specific examples. This is where any research you have undertaken related to the job or organisation will pay off. This response succeeds through supplying concrete evidence on the situation, the actions taken and the results achieved. You are also asked to complete sections on: Ethnic monitoring: as the employer is legally required to do. Not an aspect of the selection process. Medical questionnaire: disclosure matters here (see students applying in special circumstances). Criminal convictions: in certain circumstances, disclosure is obligatory for certain occupations, eg work with children (see students applying in special circumstances). Personal declaration/signature: your commitment to accuracy and honesty may be asked for - backed by your signature. Failure to provide may disqualify.   Before you submit your form Leave it for a while, before re-reading it. Check for spelling, gaps etc. The form should be well presented with concise full sentences. Read again (out loud is best), particularly the free-writing sections. Be sure that the form carries your name, address etc correctly. Staples are better than paper clips for any additional sheets of paper Enclose a letter of application/covering letter if you decide it is necessary. Use an appropriate size of envelope and make sure to address it correctly, using the right form for the right employer. Photocopy the completed form and hold on to it with the advertisement.